Pro Tips:

Creating an Entertaining Virtual Event!

Given today’s current climate, when talking about events, terms like virtual, hybrid or digital are much more common than they ever have been before. That being said, virtual events are not new, in fact, we have been producing virtual and live events with a virtual component for years now.

We know that when most people think of a virtual event, they think of it being the traditional, one person on their computer screen speaking at them the entire time, but it doesn’t have to be that way. Our virtual events are more immersive, and allow the audience to actively participate and engage with not only the host but the other guests. We understand that hosting this type of event may be new for some, but we’re here to help. Let us show you how virtual events can be just as fun and as exciting as an in-person event!

Virtual events offer a unique way for companies to host amazing online events that rival in-person versions, leading to many benefits for both event planners and attendees alike. There are many reasons why virtual events are valuable, below we have outlined a few options to consider when planning your virtual event. We know that these options will be sure to enhance your event and help your attendees have a memorable experience.

Get your guests talking:

Just because your guests are not physically in the same room with one another does not mean that they are unable to communicate. And now since you can invite more guests than ever before, communication is that much more important. On almost all of the hosting platforms, there are several different kinds of chat functions. People can chat in a group or they can chat one-on-one with other individuals. Some chats are in the form of text boxes and other chats actually allow you to step into a “separate room” with that individual and have a face to face video chat while the rest of the event is still going on.

You can invite guests from around the globe:

When hosting in-person events there are typically physical and travel restrictions on who can attend. Since switching your even over to a virtual or hybrid event, you can invite as many guest as you would like and not have to be concerned about venue capacity or travel requirements, your guests can log in from the comfort of their home.

Entertainment:

Give your guests something to look forward to, there are still countless different ways to incorporate entertainment into your virtual event. We know that cocktail hours are a great way to get people mingling with one another, and hosting a virtual cocktail hour is an easy and fantastic way to get your guests involved in the event. Another option that many events incorporate is live music, including performers or a band is a simple way to help provide atmosphere to your event. Looking for an ice breaker? Incorporate a comedian into your event. They are a sure fire way to get everyone tuned in while also incorporating some laughs.

Social Media:

Okay, now that we have your guests conversing and entertained they’re going to want to post about it. Creating a hashtag for your guests to use will help create a buzz about the event and also help them share the memories that they created.

Swag Bags:

Don’t let your attendees leave empty handed! Not only are virtual bags a sustainable option but they are a great way for your guests to collect promotions and informational materials on your event or brand. There are tons of different ways to offer e-bags to your guests and this a great way to easily get your message out to your attendees.

How we can help:

Our team has years of experience producing virtual events and we would be happy to assist in producing yours! Since the onset of COVID-19 we have helped to plan and produce dozens of different events, ranging anywhere from graduations to corporate meetings and fundraising galas. To find out how we can help make your event a success reach out to us:

Phone: 443-384-0040

Email: [email protected]